TENDERS
| TENDER FOR APPOINTMENT Tue, 22 Dec 2009 |
| TENDER FOR APPOINTMENT OF HOUSEKEEPING SERVICE PROVIDER FOR CENTRE OF EXCELLENCE AT HYDERABAD -1- THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA TENDER FOR APPOINTMENT OF HOUSEKEEPING SERVICE PROVIDER FOR CENTRE OF EXCELLENCE AT HYDERABAD LAST DATE FOR SUBMISSION OF SEALED TENDERS : 04.01.2010 AT 12.00 noon TOTAL NUMBER OF PAGES : 1 TO 22 -2- THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA, NEW DELHI TENDER NOTICE (To be Issued in Times of India, Deccan Chronicle and Economics Times ,all Hyderabad editions on 23.12.2009) Sealed tenders are invited from reputed agencies / firms with relevant experience and having sufficient infrastructure for undertaking the following jobs of the Institute at its Centre of Excellence at Hyderabad: 1. Housekeeping Services including plumbing, carpentry and electrical 2. Security Services The last date of submission of sealed tenders is 04.01.2010 on or before 12.00 noon. The detailed terms & conditions are available at Institute's website i.e. www.icai.org. Asst. Secretary COE, Hyderabad" -3- BRIEF NOTE ON THE INSTITUTE The Institute of Chartered Accountants of India (ICAI) set up by an Act of Parliament viz. The Chartered Accountants Act, 1949 to regulate the profession of Chartered Accountancy is the second largest and premier accounting body in the world. ICAI has its headquarter at I.P.Marg, New Delhi -110002 with 5 Regional Offices at Mumbai, Chennai, Kolkata, Kanpur, and Vishwas Nagar (Delhi) and 119 branches spread all over the country. In addition, it has also set up 21 chapters outside India and an office in Dubai and set up a Centre of Excellence at Hyderabad. Institute desires to appoint a House keeping Service Agent for day to day maintenance/ house keeping, plumbing, horticulture/ landscaping, electrical maintenance and operation of electrical equipments like DG set, lifts, AC equipments of its recently completed Centre of Excellnece at Hyderabad with certain terms & conditions which would form a part of the contract documents. The physical address of above Centre of Excellence is as under: Centre of Excellence of The Institute of Chartered Accountants of India ICAI Bhawan Plot No. 10 & 11 Nanakramguda Financial Distt. Gachibowli Hyderabad – 500 019. The campus is set up over an area of 2.82 acres and having two blocks namely, Institutional Block and Residential Block and recreational facilities like swimming pool, Gym, tennis court & indoor games. The Institutional Block is of double storeyed (G+1) and Residential Block is of five storeyed (G+5). The total covered area of both the blocks is 73,000 sq. ft. -4- THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA GENERAL CONDITIONS /INSTRUCTIONS FOR SUBMISSION OF BIDS/APPLICATIONS/ TENDERS 1. Sealed tenders are invited under two bids system directly from the established, registered, reputed House Keeping service agents/ firms and having sufficient Infrastructures for providing house keeping related services to the Institute. 2. Tender forms/ application form can be downloaded from the website of the Institute i.e. www.icai.org and the same can be submitted along with the cost of tender documents/ application form of Rs. 500/- (nonrefundable) in the form of pay order/demand draft drawn in favour of The Institute of Chartered Accountants of India payable at Delhi. 3. The techno-commercial bid should be in two separate sealed envelopes clearly mentioned as “Technical Bid” and “Commercial Bid” and both the sealed envelopes to be put into another envelope and it should be superscribed as “Tender For Appointment of House Keeping Service Agent ”. 4. The last date of receipt of sealed offer in a sealed envelope as mentioned above and addressed to Asst. Secretary (COE, Hyderabad) is on or before 04.01.2010 at 12.00 noon in a sealed tender box kept in the ground floor of Institutional block of the Centre of Excellence at Hyderabad. 5. The Earnest Money Deposit (EMD) of Rs.1,00,000/- (Rupees One Lac Thousand only) in the form of Demand Draft/pay order drawn in favour of “The Institute of Chartered Accountants of India” payable at New Delhi only is to be submitted along with the technical bid. 6. In the first stage only technical bids will be opened for evaluation after cut off time on the same day i.e. at 12.30 pm on 04 January 2010. The representatives of the tenderers, if they wish, may remain present while opening of the technical bids. 7. Commercial bids of only those bidders whose technical bids are acceptable / qualified will be opened for the 2nd stage selection and the date of opening will be communicated to the qualified bidders only for remaining present while opening of the commercial bids. 8. Rates on various items will be finalized after scrutinizing /checking the commercial bids and the successful bidder will be communicated through the Letter of Intent (LOI). 9. The EMDs of the unsuccessful bidders will be refunded without any interest. 10. All the pages/documents of the Tender should bear the dated signature of the tenderer. All the entries by the tenderer should be in one ink & legibly written. Any over-writing corrections & cuttings should bear dated initials of the tenderer. Corrections should be made by writing again instead of shaping or over-writing. 11. Rates should be quoted both in figures as well as in words. In case the rates quoted in words & figures are at variance, the rates written in words will be taken as final. -5- 12. Institute reserves the right to reject or accept any or all application(s) without assigning any reasons and to restrict the list of pre-qualified agencies to any number deemed suitable by it, if too many tenderers /bidders are received satisfying the basic pre-requisite criteria. 13. Conditional tenders are liable to be rejected. 14. Tenderer may visit the site on any working day during working hours for assessment of job and site conditions. The contact details of Institute’s representative for coordination of inspection is Shri N.S. Jagadish Kumar, Asst. Secretary, Phone: 040 -65356676, Mob. No. 09397020120. Asst. Secretary (COE) Centre of Excellence of The Institute of Chartered Accountants of India ICAI Bhawan Plot No. 10 & 11 Nanakramguda Financial Distt. Gachibowli Hyderabad – 500 019. -6- Summary/ Salient features of the tender for appointment of House keeping service agent S. No. Particulars Remarks 1. Type of tender Two bid system 2. Last date of submission of tender 04.01.2010 at 12.00 noon. 3. Venue for submission of offer Sealed tender box kept at ground floor of Institutional Block of the Centre of Excellence at Hyderabad 4. Availability of tender documents Institute’s website i.e. www.icai.org and same can be downloaded 5. Cost of tender documents (non-refundable) Rs. 500/- in the form of pay order/ demand draft 6. EMD (refundable) Rs. 1,00,000/- in the form of pay order/ demand draft 7. Performance guarantee In the form of bank guarantee for Rs. 1,50,000/- for successful bidder. 8. Date of opening of technical bids 04.01.2010 at 12.30 pm 9. Validity of offers 90 days from the date of opening of technical bids 10. Contract period 2 years 11. Details/ address of the campus/ buildings ICAI Bhawan Plot No. 10 & 11, Nanakramguda Financial Distt., Gachibowli Hyderabad – 500 019 (a) Total area of the campus 2.82 acres (b) No. of blocks 2 (c) Detail of blocks Institutional (G+1) & Residential (G+5) (d) Total covered area of both blocks 73,000 sq. ft. (e) Recreational facilities Swimming pool, indoor games, gym, Tennis court 12. Details of the contact person for inspection of site Mr. N. S. Jagadish Kumar Asst. Secretary Ph: 040 -65356676, 09397020120 -7- Technical Bid Terms & Conditions 1. The agency should be having experience of at least 5 years in relevant field and must doing such services for various reputed organizations /Department of Government of India/ Public Sector Undertakings /statutory bodies/ MNCs. 2. The details of inputs / informations required to be submitted by the agency is as per the Annexure-1. 3. The details of current /previous clients are to be submitted as per the following format: (a) Details of Major Current clients (i) Name of the company /organization /office (ii) Contact person with telephone number and Email IDs (iii) Contract Period and volume of work like value, area covered and man power deployed. (iv) Copy of contract/agreement/experience certificate to be enclosed (b) Details of Major Previous clients (i) Name of the company /organization /office (ii) Contact person with telephone number and Email IDs (iii) Contract Period and volume of work like value, area covered and man power deployed. (iv) Copy of contract/agreement/experience certificate to be enclosed 4. Job details: The details of scope work for various activities related to house keeping and other are as under: (a) Activities and frequency of cleaning / sweeping: S. No. Works Details Frequency of Cleaning 1 Rooms Cleaning of the doors Once in a day Removal of the Cobwebs Once in a week Dusting of the verticals Once in a week Cleaning of Electrical Switches Once in a week Spot cleaning of the walls As required Dusting of Windows Once in a day Cleaning of windows Once in a week Scrubbing of the skirting Once in a week Dusting of other article in the room Once in a day Wet mopping of the Floor As required Dry mopping of the Floor As required Dusting of the Furnitures & Fixtures Once in a day Telephone and Computer Cleaning Once in a day Fax and Photostat Machine Cleaning Once in a day Fax and Photostat Machine Deep Once in a week -8- Cleaning Telephone and Computer Deep Cleaning Once in a week Trash Removals As required Emptying of Dustbins Twice in a day Vacuum Cleaning of Carpets Once in a day Spotting of Carpet As required Cleaning of the Doormat Once in a day Electrical Equipment cleaning Once in a week 2 Toilets Cleaning of doors and windows Once in a day Scrubbing of the Urinals Twice in a day Scrubbing of the sinks Twice in a day Washing of Toilet walls and floor Once in a day Washing of W/C Twice in a day Washing of W/b Twice in a day Changing of the Urinal Cubes As required Changing of the Odonil cubes As required Cleaning of the Doormat Once in a day Trash Removals As required Refilling of the Soup dispenser As required Refilling of the Toilet paper rolls As required Refilling of the face tissues As required Cleaning of Toilet Fittings Once in a day Cleaning of Washbasin Once in a day Cleaning of Mirrors Once in a day 3 Stairs Wet Mopping of stairs Twice in a day (morning/evening) Dry Mopping of Stairs Four times in a day Scrubbing of Stairs Once in a day 4 Passage area Wet Mopping Twice in a day Dry Mopping As required Scrubbing of front entrance tiles Twice in a week Washing of the Floors As required 5 Pantry Dusting Once in a day Wet Mopping Twice in a day Dry Mopping Four times a day Washing of the Floor As required Trash Removal As required (b) Other activities: ? Removal of paper, litter, garbage and packing material from all floors /rooms/pantry etc. and to be dumped in a dumpyard of the Institute. ? Vacuum cleaning of carpeted floors on a daily basis. ? Dusting of furniture, telephones, etc., firstly with dry cloth and then with good quality liquid detergent. -9- ? Cleaning and scrubbing of toilets on regular interval/ as & when required. ? Cleaning of washbasins, sanitary fittings and toilets floors with dry & wet mops. ? Cleaning of window glass panes/ panels both sides, frames & air conditioning grills ? Dry & wet mopping of staircases,. Pantry & lobby area. ? Cleaning of planters. ? Reception and lobbies to be mopped twice/thrice in a shift or as and when required. ? Cleaning of Reception door and main entrance glass door and frames on both sides. ? Dry & wet mopping of main lobby area on regular intervals. ? Dry & wet dusting of glass partitions with glass cleaner. ? Dusting and cleaning of conference tables and chairs. ? Spot cleaning of carpets on regular basis as per prescribed maintenance instructions. ? Cleaning of panel posters, painting, light fittings, furniture & fixtures etc. ? Scrubbing of staircase, lobbies and outside areas. ? Removal of cobwebs. ? Brasso polishing of brass/copper fixtures ? Cleaning of open lawns, foot path area on daily basis – twice a day. ? Cleaning of Glass panes from Outside – Once in a month. ? Cleaning and maintenance of artificial plants. (c) List of Premium Quality Materials to be used for cleaning: S. No. Name of the Items 1. Liquid Soap 2. Odonil Cubes (Sandal Wood Balsara Brand) 3. Naphthalene Balls 4. Toilet Roll of Premium quality 5. C Fold tissues of Premium Quality 6. Face Tissues of Premium Quality 7. Cotton Dusters 8. Glass Dusters 9. Dust Mop With blue acrylic cloth and hand le 10. Flat Wet Mop with cotton mop head and handle 11. Dust Mop head acrylic 12. Flat Wet Mop Head 13. Floor cleaner with marble floor 14. Toilet cleaner 15. Spiral-Floor Cleaner for other Floors 16. Cotton Duster 17. Housekeeping caddy for each Housekeeping personnel 18. Blue plastic floor squeeze with white color double blade (55Cm) with handle 35 (cm) 19. Manual scrubbing tool for skirting and corner with handle green pad -10- 20. Hand scrubbing tool for vertical area with green pat & white pad 21. Glass cleaning set complete 22. Cobweb brush round 23. Cobweb brush curved 24. Vertical Dust Pan clip with broom 25. Red Duster with handle Above are for reference only and the day to day consumables will be issued from Institute’s store to the agent after receipt of indent and certification of Institute’s representative. The agent has to submit the list of consumables of monthly requirement for procurement in advance. How ever specialized cleaning equipments like multipurpose single disc machine with accessories (Mono/DS 42) and wet and dry vacuum cleaner (Vacuumat) for cleaning and scrubbing of granite/ tile floors are to be arranged by the agent with his own arrangement and cost. (d) Scope of horticulture services: ? Maintenance of Lawns & Gardens. ? Watering the plants and flower pots. ? Maintenance of Indoor plants. ? Cleaning of dust on plants ? Maintenance of decoration of Gardens & Lawns. ? Manuring of plants & lawns. ? Seeding of flowering plants. ? Beautification of Garden. ? Improvement of ambiance / greenery in the Institute premises. The consumables will be provided by the Institute. (e)Scope of technical service: i. Electrical work: ? Shift Electrician will be overall responsible for uninterrupted power supply to the Building. ? Will ensure proper functioning of Transformer, Substation, LT Panels, AMF Panels, all other accessories & pumps, motors blowers etc. ? Agency will carry out preventive maintenance and operation of complete internal electrical installation. ? The representative of agency will monitor and record electrical consumption in a log book. ? Agency will maintain log books to record the day-to-day complaints and thereafter details of attending the complaints, electrical meter reading etc. ? Agency will maintain the status card of each equipments. ? Operation of DG set and maintaining the log book regarding details of hours of running of the set , fuel consumption/ filled in, periodical maintenance done by AMC agency etc. ? Operation of AC equipments and lifts and maintaining the log book regarding details of periodical maintenance done by AMC agencies . -11- ii. Plumbing work: ? To attend to day to day plumbing requirements. ? To attend to the complaints pertaining to operation of pumps, motors, sewerage line, water tank( both under ground and overhead) & wash rooms related job. (f) Shift supervisor : Above mentioned scope of work are to be carried out in three shifts i.e. morning, general and night shift as per Institute’s requirement. For coordination and supervision of all activities, at least one supervisor is to be deployed in each shift as per requirement. The supervisor must be an experienced and qualified person who will be overall responsible for smooth functioning of all facilities. He will also be responsible for discipline of entire staff of the agency for all the activities. (g) Responsibilities: (i) The agent should take utmost care not to leak/divulge any information of the Institute. (ii) The losses sustained to the Institute due to negligence of the services of the agent in the form of loss/ damage of property will be recoverable from the agent as per the estimation in terms of money value by the Institute and the decision of the Institute in this regard will be final and binding on the agent. (iii)The agent shall maintain the highest standard of ethics during the execution of contract. (iv) The agent shall have their representatives accessible either by person or by phone during or after office hours. (v) The agent will be responsible for compliance with all central and state laws as per rules/regulations / byelaws and order of the local authorities and statutory bodies as may be in force from time to time during the contract period. If any amount is payable to the Institute to any statutory authorities related to this contract/ job, same will be recovered from the bill of the agent. 5. The agent shall not assign the contract or any part thereof without the prior written consent /approval of the Institute. The agency shall also not sublet the work or part of the work except with the written consent of the Institute and such consent even if provided shall not relieve the agent from any liability or any obligation under the contract. 6. Acceptance of tender/ application will be intimated to the successful tenderer through a letter of intent (LOI) duly signed by the authorized signatory of the Institute. The successful tenderer is required to execute the agreement as per the format given in Annexure-2 on a non judicial stamp paper within the time specified in the LOI with the agreed rates. 7. (i) The EMD of the successful tenderer will be converted into performance guarantee/ security deposit and shall be retained for the entire period of contract. The agency shall not be entitled to any claim or receive any interest on the amount of performance guarantee. In addition to the above, additional performance guarantee/ security -12- deposit of Rs. 1.5 lac in the form of bank guarantee as per the format given in Annexure-3 is to be submitted immediately within 7 days after execution of the agreement to cover any loss or damage caused to or suffered by the Institute due to acts of commission and omission by the agent or any failure on the part of agent in fulfillment of terms and conditions of the contract and conditions contained in the agreement. The bank guarantee should be valid up to three months beyond the expiry of contract period (ii) The EMD shall be forfeited to the Institute in case: (a) if the tenderer withdraws their offer during the period of tender validity. (b) if after submission of quotation the tenderer fails to honour the contract or refuses to comply with any or all terms and conditions of the tender. 8. The offer should be valid for a minimum period of three months from the date of opening of technical bid. 9. The contract will be valid for a period of two years and after expiry of one year Institute will evaluate the performance of services of the agency. If the services are found satisfactory, the Institute reserves the right to extend the contract for another one year on the same terms & conditions. (i)The rates for various items should be quoted in the format as given in Commercial Bid only. The rates should be inclusive of cost towards deploying house keepers and supervisors, all charges towards, statutory compliance such as PF, ESI, Bonus, Gratuity, Leave Compensation, etc. and all taxes and inclusive of cost of uniforms to be provided from time to time. However, component towards service tax is not to be included in the quoted price and same will be payable extra as per the prevailing rate. (ii) Quoted rates should be free from any pre-conditions regarding payments etc or otherwise offers are liable to be rejected. (iii) The quoted rates should not be less than the minimum wages fixed by the respective statutory authority. (iv) There will be no escalation in the price during entire contract period. (v) Benefit of any decrease in taxes/duties shall be passed on to the Institute by the agent. 10. Payment will be made to the agent on monthly basis based on the number of house keeper/ electrician/ plumber/ carpenter/ gardener / supervisors deployed at different locations duly certified by the representative of the Institute. TDS will be deducted as per the prevailing rate. However, the agent should not link the payment to his personnel with the payment to be received from the Institute with regard to his bills. 11. (i) The Institute reserves the right to cancel the agreement by giving one month notice in writing without assigning any reason whatsoever. -13- (ii) The contract shall be terminated if the service of the agency is not found satisfactory or the agency changes the rate of contract during the contract period. (iii) In case the agent fails to execute the job as per the terms and condition of the agreement, the balance / total work will be got executed through other agencies at the agent’s risk and cost. 12. The losses to the Institute which are directly attributable to the agency shall be deducted from the bills /adjusted from the performance guarantee. 13. In case of any dispute or difference arising in relation to meaning or interpretation of the agreement, the same shall be referred to a sole arbitrator to be appointed by the President of the Institute. The Arbitration and Conciliation Act, 1996 will be applicable to the arbitration proceedings and the venue of the arbitration shall be at New Delhi. The award of the arbitrator shall be final and binding to both the parties. 14. If any time, during the contract period, the performance in whole or in part by either party of any obligation under this agreement shall be prevented or delayed by reason of any war or hostility, acts of public enmity, civil commotion, sabotage, fire, floods, explosions, bad weather, earthquake or similar natural calamities, epidemics ,strikes, lockouts or act of God (hereinafter referred to as events) then any force majeure condition herein mentioned occur and continue for a period exceeding 15 days, the parties hereto undertake to sit together and devise for expeditious and proper performance of the obligations of the parties under this agreement. 15. The agent would register himself with all statutory authorities including service tax authorities pertaining to this job and pay the required taxes, fees, and applicable cess on regular basis. The proof of deposit of aforesaid fees/ taxes are to be submitted along with the next bill ( like proof of the service tax paid in the 1st running bill will be submitted in the 2nd running bill). Asst. Secretary (COE) Centre of Excellence of The Institute of Chartered Accountants of India ICAI Bhawan Plot No. 10 & 11 Nanakramguda Financial Distt. Gachibowli Hyderabad – 500 019 We confirm having read, understood and accepted all the terms and conditions of this tender as enumerated herein above. Signature -14- Designation Name of the Agency: Seal: Place: Date: -15- Annexure 1 Details of Inputs/ Informations to be provided by the tenderer S. No. Items Information /inputs to be filled by the tenderer (if required separate sheets may be enclosed) 1. Name and address of the agency, telephone number, fax, mobile number, email address 2. Type of organization (Whether proprietorship, partnership, private limited, limited company) 3. Name and address of the directors/ proprietor /partners 4. Year of formation of the company/ experience as a house keeping agency 5. Nature of business carried by the company 6. Branches in other cities in India and contact details 7. Any sister concerns and their address 8 Details of registration 9. Banker’s name and address (Bank solvency certificate to be attached) 10. Total number of employees of the firm 11. Contact number in case of emergency 12. Income tax return for the last three financial years 13. Total turnover of the agency during last three financial years 14. Details of registration with statutory authorities like PF, Gratuity, ESI etc 15. (a) Service tax number/ certificate (b) PAN number 16. Change of the firm name at any time. If so, when and reason thereof 17. Infrastructure details 18. Dispute, if any Copies of relevant documents are to enclosed in support of above informations. -16- Undertaking: I hereby certify that all the informations furnished above are true to my knowledge. I have no objection to Institute verifying any or all the information furnished in this document with the concerned authorities, if necessary. I also certify that, I have understood all the terms and conditions indicated in the tender document and hereby accept the same completely. Signature of the authorized signatory of the agency Official seal/ stamp Date: Place: -17- Annexure 2 AGREEMENT FOR APPOINTMENT OF HOUSE KEEPING SERVICE AGENT FOR CENTRE OF EXCELLENCE AT HYDERABAD (SPECIMEN COPY) Contract Agreement No.____________________________Dated____________________ An agreement made this ________________________________ Day of ____________________ Two Thousand and Ten between Centre of Excellence of The Institute of Chartered Accountants of India, Hyderabad, represented herein by the Asst Secretary ( COE) (hereinafter called Institute) on the one part and ______________________________ and carrying on business at ______________________________ under the name of ________________________________(hereinafter called the Agent which expression shall be deemed to include his/their respective Heirs, Executors, Administrators, Legal Representative, Successors and Assignees) on the other part for the purpose of house keeping services at the rates and under the terms and conditions specified in the form and its annexures. Whereas the Agent has agreed with the Institute to perform all the operations set forth in the form and its annexures, which shall be treated as an integral part of this agreement, upon the terms and conditions governing contract annexed. In consideration of the payment to be made by Institute, the Agent shall duly perform the said operations in the said forms and its annexures set forth and shall execute the same with great promptness, care and deligence in a workman like manner to the satisfaction of Institute and will carryout the work in accordance with the terms and conditions of contract with effect from____________ day of __________, 2010 upto _____________ of __________ 2012 and will observe, fulfill and honour all the conditions herein mentioned (which shall be deemed and taken to be part of this contract as if the same had been fully set forth therein) and Institute hereby agrees that if the Agent observe and honour the said terms and conditions of the contract, Institute will pay or cause to be paid to the Agent for the operations, on the completion thereof, the amount due in respect thereof at the rates specified in the schedule hereto annexed. The cost of stamp duty on this account shall be borne by Agent. In witness whereof the said parties have hereunto set their hands the day and year first above written. ____________________________ ___________________________ AGENT ASST.SECRETARY (COE) FOR AND ON BEHALF OF THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA -18- WITNESS WITNESS 1._____________________ 1. __________________________________ ______________________ ____________________________________ ______________________ ____________________________________ 2.____________________ 2.__________________________________ ______________________ ____________________________________ ______________________ ____________________________________ SCHEDULE DETAILING THE TERMS OF WORK WITH RATES THEREOF AND THE CONDITIONS OF CONTRACT ARE ANNEXED. ************************* -19- ANNEXURE 3 PERFORMANCE GUARANTEE / SECURITY DEPOSIT IN THE FORM OF BANK GUARANTEE 1. In consideration of Centre of Excellence of The Institute of Chartered Accountants of India (hereinafter called the Institute), having its head office at PO Box No. 7100, I. P. Marg, New Delhi – 110 002 agreed to permit M/s ______________ (hereinafter called the said Agent) to provide security related services on its behalf as custodians of the Institute on the terms and conditions of the agreement for and on production of a Bank Guarantee for Rs. 1.5 lakh (Rupees One lakh Fifty Thousand only). We_____________________ promise to pay to Institute, an amount not exceeding Rs.1.5 lakh (Rupees One lakh Fifty Thousand only) against any loss or damages caused to or suffered by Institute, by reason of any failure of the Agent to provide security services in contravention of the terms and conditions in the said agreement. 2. We ________________________________ Bank, do hereby undertake and promise to pay the amount due or payable under this guarantee without any demur, merely on a demand from the Institute, stating that the amount claimed is due by way of loss or damage caused to or would be caused or suffered by the Institute, by reason of any failure of the said Agent to perform the said operations safely without damaging the materials/ goods. Any such demand made on the Bank shall be under this guarantee. However, our liability under guarantee shall be restricted to an amount not exceeding Rs. 1.5 Lakh (Rupees One Lakh Fifty Thousand only). 3.1 We_____________________________ Bank, further agree that the guarantee herein contained shall be taken for the performance of the said agreement and that it shall continue to be enforceable till all dues of the Institute, under or by virtue of the said agreement have been fully paid and its claim satisfied or discharged or guaranteed unless a demand or claim under this agreement is made on us in writing on or before three months after the date of completion of the contract, we shall be discharged from all liability under this guarantee thereafter. 3.2 Notwithstanding anything to the contrary contained herein the liability of the Bank under this guarantee will remain in-force and effect until such time as this guarantee is discharged in writing by the Institute, or until the date of the expiry of the contract (whichever is earlier) and no claim shall be valid under this guarantee unless notice in writing thereof, is given by the Institute, within three months from the date of aforesaid agreement. 4. We ____________________________________________________ Bank, further agree with the Institute, that Institute shall have the fullest liberty without our consent and without affecting in any manner out of -20- obligations hereunder to vary any of the terms and conditions of the said house keeping contract from time to time or to postpone for any time or from time to time any of the powers exercisable by the Institute, against the said agent and to forebear or enforce any of the terms and conditions of the said agreement and we shall not be relieved from our liability by reason of any such variation or extension being granted to the said agent or for any bearance, act or commission on the part of Institute or any indulgence by the matter or thing whatsoever which under the law relating to sureties but for the said reservation would relieve us from the liability. 5. This guarantee will not be revoked by any change in the constitution of the Bank or of the surety. 6. We ____________________________________________________ Bank lastly undertake not to revoke this guarantee during this currency except with the previous consent of Institute in writing. OFFICER'S SIGNATURE WITH BANK SEAL DATE ********************** -21- COMMERCIAL BID A. The quoted rates should be inclusive of cost towards basic wages+ DA, statutory components, like PF, Gratuity, Leave Compensation, Bonus, ESI, etc. uniform, from time to time and all taxes to perform the house keeping related work in all respect. However, the service tax should not be included which will be paid extra as per the prevailing rate. B. Details of the Buildings – (i) Address - Centre of Excellence of The Institute of Chartered Accountants of India ICAI Bhawan Plot No. 10 & 11 Nanakramguda Financial Distt. Gachibowli Hyderabad – 500 019 (ii) Total area of the campus - 2.82 acres (iii) No. of blocks - 2 (iv) Detail of blocks - Institutional (G+1) & Residential (G+5) (v) Total covered area of both blocks - 73,000 sq. ft. (vi) Recreational facilities - Swimming pool, indoor games, gym Tennis court C. Format for submission of offer: (a.) Offer for each House keeper/ electrician/ plumber/ gardener/ carpenter/ and supervisor is to be given as per the format at Annexure - 4. However, total nos. of house keepers and supervisors and others are to be finalised/ deployed as per the shift wise requirement of the Institute which may be mentioned in your offer. For inspection and assessment of total manpower required categorywise, following official of the Institute may be contacted. Mr. N. S. Jagadish Kumar Asst. Secretary Ph.: 040-65356676, 09397020120 (b) For specialized job like Dry Foam Shampooing of Carpet, Injection-Extraction deep cleaning of carpets, Dry Foam shampooing of Upholstry, Marble Honning & Crystalisation etc the rent for hiring of equipments will be paid to the agent as per actual basis. Name of the Agency: Seal: Place: Signature : Date: Designation: -22- Annexure - 4 S. No. Item Unit rate (Rs.) for deployment of Supervisor House keeper Plumber Gardener Carpenter Electrician 1. Basic wages + DA 2. Statutory components (a) PF (b) ESI (c) Leave Compensation (d) Gratuity (e) Bonus (f) Cost towards uniforms (g) Any other (specify) (h) Overhead / agency profit (i) Total Name of the Agency: Seal: Place: Signature : Date: Designation: |
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